Deskom - thE Invoice Company

Invoices received

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Your aims: 

• eliminate paper from your supplier accounting
• automate as much as possible the processing of your supplier invoices

The solution: "Optimum Supplier Accounting"

Optimum Supplier Accounting allows companies to receive their invoices in electronic format, exactly in the invoicing and delivery mode required, regardless of the initial medium of the invoice - paper or electronic.

Connected to Deskom via a single channel, they receive their invoices in electronic data form in the required format.

Deskom organises the collection of the suppliers' paper and electronic invoices and then undertakes all the digitisation, read, control, and completion operations and translation of the invoices to the required formats.

The capacity of the suppliers to issue electronic invoices depends on their connection or not to an eligible electronic invoicing operator (Deskom or an interoperable operator). This connection is usually supported by the suppliers but can be charged to the buyer if required.

Any electronic invoices that do not comply with the controls set up are returned to the supplier for correction and retransmission. This ensures the company avoids costly back and forth returns with its supplier.

The extras provided for the invoices by Deskom enable increased automation of the balancing, reconciliation and validation operations.

The installation of Optimum Supplier Accounting depends on the options chosen. From 6 weeks (the most basic project) to 6 months (the most extensive scope) depending on the cases, it remains light since Optimum Supplier Accounting is an ASP service that requires no installation of software programs.

Advantages: 

Productivity:

• Eliminate low added value tasks
• Maximum automation of accounting integration and validation
• Cost of dispute management kept to a minimum
• Reduction in the cost of archiving and its management

Simplicity/flexibility:

• Real-time viewing of invoice movements and validation procedures
• Processing centralisation, shared and permanent access to invoices and their status

Traceability/security:

• Full traceability of the invoice life cycle, from transmission to payment

Speed:

• Shorter processing cycle: the company controls its payment deadlines

The Optimum Supplier Accounting packages: 

Accounting Four Zero Paper: eliminate paper from your supplier accounting.

Optimise your supplier accounting immediately:

• "Outsourced Invoice Scanning" package: automatic digitisation/reading of your supplier invoices in outsourced mode
  • • Immediately eliminate paper from your supplier accounting
  • • You receive invoice data ready to be injected into your accounting information system
  • • You carry out your validations and accounting processing on an electronic medium
  • • No investments in licences or dedicated personnel: Deskom digitises/reads the invoices for you
  • • Paper archives only produced in the case of a fiscal control or commercial dispute
  • • 24/24 Web access for suppliers who can correct erroneous invoices online

• "Internal Invoices Portal" package: Internal 24/24 Web access to all supplier invoices

Implementation times: 4 months

Optimum Key Suppliers: demand invoices that can be processed automatically.

Automate your supplier accounting by switching to electronic invoicing:

• "Structured Electronic Invoices" package: request invoices that can be processed automatically from your key suppliers:
  • • Electronic
  • • Fiscally dematerialised and 100% valid (mandatory indications)
  • • In your accounting format
  • • Verified by your business specific rules
  • • Enhanced to facilitate your analytical charging

• "Supplier Affiliation" package: convert your key suppliers to electronic invoicing:
  • • Convince your commercial contact
  • • Monitor implementation right up to the start of production

Implementation times:
Response to a given supplier: 6 to 8 weeks
Installation of all supplier electronic invoicing: 4 to 6 months

Optimum Small Supplier Invoices: have your small suppliers change to signed pdf.

Extend electronic invoicing to your small suppliers:

• "Electronic pdf Invoices": give your small suppliers the possibility to send you pdf invoices that can be processed automatically:
  • •Electronic pdf format
  • •Fiscally dematerialised thanks to the electronic signature implemented by Deskom
  • •Extraction of data translated into your accounting format
  • •Verified according to your business specific rules and sorted by error type (option)
  • •Enhanced to facilitate your analytical charging

• "Supplier Affiliation" package: convert your small suppliers to electronic pdf invoicing:
  • • Implementation of an action for mass conversion of your small suppliers
  • • Opening of a connection portal reserved for the suppliers
  • • Supplier contractualisation and connection

Implementation times:
Installation: 2 to 3 months
Deployment: resources to be decided on according to the deployment objectives.

Optimum Suppliers Relationship: minimise the cost of supplier call management

Reduce the number of supplier calls regarding their invoices:

• "Invoice Consultation" package: grant suppliers access to the processing status of their invoices on the Web
  • •Publish the current status of the processing of your invoices on a dedicated portal
  • •By default forward your suppliers to the portal for information requests
  • •Only use the telephone for requests warranting telephone contact
• "Invoice Correction" package: 24/24 Web supplier information concerning errors detected in their invoices and possibility to correct/complete online

Implementation times: 4 to 6 weeks.